Blank Texas New Hire Reporting PDF Form Get Texas New Hire Reporting Here

Blank Texas New Hire Reporting PDF Form

The Texas New Hire Reporting Form is a crucial document that employers must submit to report new employees to the state. This form needs to be completed and sent within 20 calendar days of an employee's first day of work. By fulfilling this requirement, employers help ensure compliance with state laws and contribute to the effective tracking of employment data.

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The Texas New Hire Reporting Form is a crucial document that employers must complete to comply with state regulations regarding the reporting of new employees. This form must be submitted within 20 calendar days of an employee's first day of work and can be sent via U.S. mail, fax, or online. Employers are required to provide specific information, including their Federal Employer Identification Number (FEIN), the employee's Social Security Number (SSN), and details such as the employee's name, address, and date of hire. Accurate completion is essential; thus, employers should print clearly and avoid any contact with the edges of the form's boxes. The reporting process includes mandatory fields that must be filled out to avoid penalties, which can amount to $25 for each unreported employee. Optional sections allow for additional details, such as salary information and the name of a contact person for further communication. Understanding the requirements and processes associated with the Texas New Hire Reporting Form is vital for employers to ensure compliance and avoid potential fines.

Texas New Hire Reporting Preview

Employer Information
1. Federal Employer ID Number (FEIN): 2. State Employer ID Number (Optional):
Please use the same FEIN that appears on quarterly wage reports.
3. Employer Name:
4. Employer Address (Please indicate the address where the Income Withholding Orders should be sent):
5. Employer City (if US): 6. State (if US): 7. ZIP Code (if US):
_
8. Province/Region (if foreign): 9. Country (if foreign): 10. Postal Code (if foreign):
11. Employer Telephone (Optional): 12. Employer FAX (Optional):
13. New Hire Contact Person (Optional):
Employee Information
14. Social Security Number (SSN): 15. Date of Hire (MM/DD/YYYY):
16. Employee First Name:
17. Employee Middle Name:
18. Employee Last Name:
19. Employee Home Address:
20. Employee City (if US): 21. State (if US): 22. ZIP Code (if US):
_
23. Province/Region (if foreign): 24. Country (if foreign): 25. Postal Code (if foreign):
26. State Where Employee Was Hired (Optional): 27. Employee DOB (MM/DD/YYYY) (Optional):
28. Employee’s Salary (Dollars and Cents) (Optional):
29. Salary Frequency (Check One ONLY) (Optional):
Hourly
Weekly
Biweekly
Semi-Monthly
Monthly
Annually
Texas Employer New Hire Reporting Form
Submit within 20 calendar days of new employee’s
first day of work to:
Central File Maintenance
P.O. Box 12048
Austin, TX 78711-2048
Phone: 1-800-850-6442 FAX: 1-800-732-5015
Online: www.employer.oag.texas.gov
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REV 05/23
ENHR RPT FORM
INSTRUCTIONS FOR COMPLETING THE TEXAS EMPLOYER NEW HIRE REPORTING FORM
The purpose of the Texas New Hire Reporting Form is to allow employers to fulfill new hire reporting requirements. You may enter your
employer information and photocopy a supply and then enter employee information on the copies.
REPORTING OF NEW HIRES IS REQUIRED:
All required items (numbers 1, 3, 4, 5, 6, 7, 14, 15, 16, 17, 18, 19, 20, 21, 22) on this form must be completed.
Box 1: Federal Employer ID Number (FEIN). Provide the 9-digit employer identification number that the federal government assigns to the
employer. This is the same number used for federal tax reporting. Please use the same FEIN that appears on quarterly wage reports.
Box 2: State Employer ID Number (Optional). Identification number assigned to the employer by the Texas Workforce Commission.
Box 3: Employer Name. The employer name as listed on the employee’s W4 form. Please do not provide more than one employer name
(for example, “ABC, Inc DBA. John Doe Paint and Body Shop” is not correct).
Box 4: Employer Address. Please indicate the address where the Income Withholding Orders should be sent. Do not provide more
than one address (for example, P.O. Box 123, 1313 Mockingbird Lane is not correct).
Box 8: Employer Province/Region (if foreign). Provide this information if the employer address is not in the United States.
Box 9: Employer Country (if foreign). Provide the two letter country abbreviation if the employer address is not in the United States.
Box 10: Postal Code (if foreign). Provide the postal code if the employer address is not in the United States.
Box 13: New Hire Contact Person (Optional). Providing the name of a contact staff person will facilitate communication between the
employer and the Texas Employer New Hire Reporting Program.
Box 15: Date of Hire. List the date in month, day and year order. Use four digits for the year (for example, 2001). This should be the first
day that services are performed for wages by an individual. If you are reporting a rehire (where a new W-4 is prepared) use the return date,
not the original date of hire.
Box 23: Employee Province/Region (if foreign). Provide this information if the employee does not reside in the United States.
Box 24: Employee Country (if foreign). Provide the two letter country abbreviation if the employee address is not in the United States.
Box 25: Postal Code (if foreign). Provide the postal code if the employee address is not in the United States.
Box 26: State Where Employee was Hired. Use the abbreviation recognized by the U.S. Postal Service for the state in which the
employee was hired.
Box 27: Employee DOB (Date of Birth) (Optional). List the date in month, day and year order. Use four digits for the year (for example,
1985).
Box 28: Employee Salary (Optional). Enter employee’s exact wages in dollars and cents. This should correspond to the salary pay
frequency indicated in Box 29.
Box 29: Salary (Check One ONLY) (Optional). Check the appropriate box relating to the employee’s salary pay frequency. Check “ Bi-
weekly” if the salary is based on 26 pay periods. Check “Semi-monthly” if the salary is based on 24 pay periods. Check “Annually” if salary
payment is a one-time distribution.
SUBMISSION OF NEW HIRE REPORTS. The Texas Employer New Hire Reporting Program offers a variety of methods that employers
can use to submit new hire reports. For further information on which method may be best for you, call 1-800-850-6442. Employers are
encouraged to keep photocopies or electronic records of all reports submitted. When the form is completed, send it to the Texas Employer
New Hire Reporting Program using one of the following means:
FAX: 1-800-732-5015
U.S. Mail:
Central File Maintenance
P.O. Box 12048
Austin, TX 78711-2048
Telephone Submissions: 1-800-850-6442
Internet Submissions: www.employer.oag.texas.gov
Employers must provide all of the required information within 20 calendar days of the employee's first day of work to be in
compliance. State law provides a penalty of $25 for each employee an employer knowingly fails to report, and a penalty of $500 for
conspiring with an employee to 1) fail to file a report or 2) submit a false or incomplete report.
REV 05/23 ENHR RPT FORM
⇓ Texas New Hire Reporting PDF

Document Specs

Fact Name Details
Submission Deadline Employers must submit the Texas New Hire Reporting Form within 20 calendar days of the new employee’s first day of work.
Governing Law The requirement for new hire reporting in Texas is governed by the Texas Family Code, Section 234.001.
Required Information Employers must complete specific fields on the form, including the Federal Employer ID Number, employer name, and employee's Social Security Number.
Submission Methods Reports can be submitted via fax, U.S. mail, telephone, or online through the designated Texas Attorney General's website.
Penalties for Non-Compliance Failure to report can result in a penalty of $25 for each unreported employee, and $500 for conspiring to submit false reports.
Contact Information For assistance, employers can call the ENHR Operations Center at 1-800-850-6442.
Optional Information Some fields, such as the State Employer ID Number and employee salary, are optional but can help improve reporting accuracy.
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